DOD aims to move email to the cloud

The Defense Department released a draft request for proposals for the Defense Enterprise Office Solution, a contract to for cloud-based email and calendaring services.

The email application will serve 3.5 million users and will be used across the classified (SIPRNet) and unclassified (NIPRNet) networks. It must also reach into disconnected and limited bandwidth environments such as those found on the battlefield.

This is a new contract, so there is no single incumbent to defend the work. Instead, the existing calendar and email service is operated by the government with support from several different contractors.

The draft solicitation describes 10 task areas:

  • NIPRNet environment
  • SIPRNet environment
  • Denied, disconnected, intermittent, limited bandwidth environment
  • User tenancy standup
  • Subscription licenses
  • Additional supporting infrastructure, integration points and services
  • Data and readiness assessments
  • User and data migration
  • Training
  • Engineering support

DISA is proposing a two-step, full-and-open competition. In Step 1, technical approaches will be judged as “acceptable” or “unacceptable.” Unacceptable approaches will not move to Step 2.

In Step 2, proposals will be evaluated under a best value criteria that looks at the technical approach, price and past performance. Technical approach is most important, followed by price and then past-performance. Technical approach and past performance together are more important than price.

Just like the Defense Department’s Joint Enterprise Infrastructure Initiative or JEDI, DEOS is part of DOD’s initiative to move more functions to the commercial cloud.

DEOS is slated to have a five-year base and then five one year options.

It also will start with a bang. The first task order likely will be for 1.5 million users, according to the solicitation documents.

Comments and questions are due May 7. The contract is expected to be a single award and a final request for proposals is expected by the end of May.

About the Author

Nick Wakeman is the editor-in-chief of Washington Technology. Follow him on Twitter: @nick_wakeman.

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